A rare opportunity exists at Frederick Irwin Anglican School in Mandurah for a highly organised, enthusiastic, relationship focused professional for the role of School Operations Officer. This is a critical role in supporting the smooth operations of a multi-campus, co-educational K-12 School. You will have excellent communication skills, be customer service focused, collaborative, able to use initiative and work unsupervised. Reporting to the Business Manager and working with the Principal, Heads of School and Deputies you will collaborate to ensure the smooth running of the operations of the school.
About Frederick Irwin Anglican School
Established in 1991, Frederick Irwin Anglican School has been providing high quality education in the Peel region for over 32 years. We are a private co-educational school that offers an exceptional education program for students Kindergarten to Year 12 with over 1650 students. As a school of the Anglican Schools Commission, we distinguish ourselves by our mission and values:
Our mission is to provide high quality, inclusive, caring Christian Education which encourages students to fulfil their potential.
Our values are; Respect, Responsibility, Honesty, Compassion, Courage, Inclusion
About the role
The School Operations Officer is responsible for whole school operational tasks and ensures the smooth and consistent running of the school across both Meadow Springs and Halls Head Campuses. The ideal candidate will work well with staff and have an eye for streamlining and process improvement. Alongside being compassionate, caring and demonstrate excellent communication, organisation and creativity. Duties include:
- Daily manage staff relief for Primary and Secondary teaching, support and administration staff.
- Support examination relief requirements as well as relief to support any camps.
- Administer the basic work patterns (BWPs) and liaise with payroll and Heads of School.
- Review, manage and implement the operational procedures and processes of the School, and ensure they align with the educational goals, mission, vision and values of the school.
- Review, develop and maintain School Policies and Procedures to remain compliant with the Registration Standards for Non-Government Schools.
- Hold responsibility for compliance tracking and ensure currency with the requirements of statutory and regulatory bodies.
- Oversee, review and maintain the risk register.
- Promote a safe, learning and working environment through compliance with WHS requirements, recording and responding to staff and student incidents/accidents, and maintain highly effective Emergency Management systems and procedures. Oversee any student insurance claims.
- Oversee the annual review and coordination of the student diaries and booklists to ensure consistency and efficient pricing and co-ordination.
- Oversee, manage and co-ordinate the annual school photo days for the whole school.
- Responsible for the planning of whole school events (including Founders’ Day, Carols, ANZAC, Remembrance Day, School Photos, Anniversary Events).
- Oversee the operations and development of the school bus service.
- Oversee and maintain the co-curricular register and keep Heads of School updated.
- Review and update staff and parent handbooks to ensure information is clear, consistent information that aligns with policies and procedures.
- School contact for OLNA and NAPLAN and co-ordinate testing across the school liaising with IT, Heads of School, Deputies and Enrichment Co-ordinators.
- Oversee and manage new student onboarding including liaising with enrolments, IT, relevant sub-school for timetable, house information and other relevant staff. Liaise with parents to ensure medical plans are in place, Consent2Go has been completed, SEQTA Engage is subscribed and student welcome and induction organised.
- Review and update any information for Consent2Go and communicate with relevant sub-school (updating parenting information, updated addresses, medical etc).
- Any other duties as directed by the Principal or Business Manager.
Working conditions
- Ability to work from 6.30am – 2.30pm Monday – Friday
- School phone is provided and flexibility to work from home from 6.30am – 10.00am
- The role will be 46 weeks per annum
This role will commence mid-January 2024 or by negotiation.
Pastoral Care
As an Anglican School, pastoral care is extremely important at Frederick Irwin Anglican School. This is a role of the teachers who manage the supervision and welfare of the students while at school.
Frederick Irwin Anglican School is committed to child safety and protection, and expects all staff, volunteers, visitors to the School and contractors to respect and abide by all policies, procedures and practices developed and put in place by the Anglican Schools Commission (ASC) and/or the School in this regard.
The successful candidate will:
- Hold current registration as a teacher with the Teacher Registration Board of Western Australia
- Current Working with Children Check
- Appropriate academic qualifications
- Ability to work in a co-operative, team environment
- Support the Christian ethos of the School
About the Anglican Schools Commission
The Anglican Schools Commission (Inc.) (ASC) founded in 1985, the Core Purpose of the Anglican Schools Commission (Inc.) (ASC) is to establish and support low fee Anglican systemic schools which provide a high quality, inclusive, caring Christian education.
Growing from modest beginnings with the opening of St Mark’s Anglican Community School in 1986 in Perth’s northern beachside suburb of Hillarys, there are now more than 14,000 students attending 11 ASC schools in Western Australia, three ASC Schools in the Diocese of Wangaratta and the ASC Language School, based in Perth.
Equal Employment Opportunity Statement
The ASC as an equal opportunity employer bases its recruitment decisions on the business need and the best qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category.
The ASC embraces diversity and strongly encourages applications from Aboriginal and Torres Strait Islander peoples and people with disabilities. Candidates who are offered employment may be subject to a criminal record and other background checks as permitted or required by company policy or applicable law.
To express your interest in this role please submit a written letter of application and your resume to hr@fias.wa.edu.au.
To learn more about the ASC and what we have to offer visit our website www.ascschools.edu.au, and don’t forget to follow us on LinkedIn.
Closing date: Friday 8 December 2023 at 4:00pm